Office Personality

Recently the New York Times published a short quiz to help folks discover their “office personality”. Based on two elements of the Big 5 personality traits - extroversion and openness - the quiz is tailored to workplace behaviors.

As the NYT details in a separate article, personality quizzes have become de rigueur in professional settings. While arguments can be made about their efficacy in hiring or promotion decisions, using this type of quiz to ask questions of yourself and your colleagues about your inclinations or aversions can be illuminating. Understanding how your teammates might score themselves can give some insight into how folks might work together or their preferences for communication.

There are many different types of quizzes, from pop culture (What is your Hogwarts House?) to more scientific (What are your Clifton Strengths?). Perhaps the best way to use any of these is simply to encourage deeper conversations - not actually to be validated as a certain type, or to take seriously the animal you supposedly match with. Any shared experience and conversation starter with your team can be a good one.

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STAND-UP EXERCISE

Encourage your team to take the office personality quiz from the New York Times (or another personality quiz of your choosing that is quick and useful). In your stand-up, ask the team to anonymously indicate their final results on a board. Speak to the distribution across the answers - this is especially helpful with a quiz like the office personality quiz that essentially maps your answers across two axes. Ask if anyone disagreed with the result they were given, or if they took it multiple times and received different results. Anything about the results make them uneasy? Or proud?

To take it a step further, create some quick questions where team members can plot themselves. Use these questions to address challenges or tensions within the team - perhaps addressing preferences regarding remote work, group projects, or novelty. Ask the same questions as above.

Encourage the team to do similar activities with their product teams to create a point of connection.

Contradictory Users

Many products have multiple user groups. Occasionally, those users are at odds with each other. When designing it becomes a challenge to balance those groups. In this keynote for Figma’s Config conference, Sarah Wilson-Reissmann does a great job explaining how Canyon bikes audience changed over the course of the pandemic, and how they addressed the shifting needs.

Contradiction, especially in user experience, is a dynamic tension between two opposing needs / forces / actions. That means user needs are evolving, especially if the product is growing into more or new user groups. We should keep an eye on these shifts. It is important to note that this is slightly different than a design constraint, which is much more constant. Constraints have long been proven to enhance creativity, and we can take a similar mindset when approaching contradiction.

A research paper by Len Malinin, Design Under Contradictory Requirements, which focuses on physical products states: “It is shown that in many cases, the most important step is reframing of the initial problem, which can be done by listing contradictory requirements and indicating to which parts of the object / moments of time/ stages of its life cycle they apply.”

So the questions to be consistently asking when going through user requirements are:
- Do the contradictory requirements apply to the entire or different elements of the product? (Is the need continuous through the user journey?)
- Do the requirements need to be satisfied simultaneously or at different moments of time? (Does this need appear at different times for different users?)

By reframing requirements using these questions, it might limit the actual contradiction. We might find that they are not in fact wholly contradictory users, but users who prefer contradictory features at various parts of their journeys. They might not be diametrically opposed; there is a more complex interaction. Then we can work to prioritize or compromise as necessary.

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STAND-UP EXERCISE

Ask your team to watch Sarah Wilson-Reissmann’s keynote above. Together, brainstorm different behavioral spectrums for users of your products. Encourage the team to think on varying levels of detail to create these. Then discuss as a team how keeping in mind these different behavioral needs fit - or don’t - with your assumptions or previously defined personas. Has something shifted that you should continue to be aware of? How can you use these new definitions to help frame features and enhancements moving forward?

Job/Career Priorities

Job news is everywhere right now. The jobs report was released last week, showing lowest unemployment rate in decades, even as tech companies continue to lay off workers. The Great Resignation that began in 2021 continues, but recent reports have come out citing those who left their jobs feel regret about their decisions. Companies continue to update and mandate return to office policies as the pandemic wanes and a recession looms. All of this can lead to a very charged workplace.

Team morale is an outsized contributor to product team efficiency and outputs. How individuals feel about their employer, their position, their work life contributes greatly to their success on a product team. Even though these larger conversations might not feel like they directly impact a backlog or a sprint, they certainly affect the individuals managing that work.

This graphic by @lizandmollie of how we do and could measure success on the job is telling.

All workplaces are different. And what you need at different times in your life and your career might be met or not by your current workplace. Employees should understand what their true needs are and if the workplace can meet those needs or not, either now or in the future. Sometimes reframing the discussion in these terms can help an employee who was feeling anxious understand their stability; conversely it can also help an employee on the fence decide what is right for them.

This is not to take any responsibility away from the company. As product leaders, we should continue to positively affect the culture of a company in all the ways that we are able, advocating for our team members, their advancement, and their work life quality. Companies should of course be changing and adapting to an evolving workforce as well.

If possible, let’s continue to help contextualize the bigger picture to our product teams, and hopefully create a more stable engaged team by doing so.

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STAND-UP EXERCISE

Begin by showing your team the above graphic from @lizandmollie. Explain the concept of needs and priorities with a job changing over time or based on life circumstance.

Ask folks to on their own (not publicly) assign a percentage to their career priorities based on the list - Pay, Benefits, Title, Balance, Flexibility, Impact, Passion. Feel free to adjust categories, especially as it makes more sense culturally/regionally - countries with more standardized federal/state benefits might not have that as category, for example. After giving folks time to tally their responses, ask them to move a dot into the bubble that aligns with their number one priority right now. If you feel comfortable generalizing, you can talk about how this might compare to the company’s ability to respond to these needs/priorities.

Encourage folks to talk to their manager about their job priorities if they haven’t already. This is a good exercise to encourage folks to do every 4-6 months, to see if anything has changed for them.

Cumulative Actions

Cumulative actions are compounding effects - the sum of the whole effect is worth more than the individual effects of the parts. The phrase actually comes from medicine, where it can be lethal. Repeated consumption of a drug, even small amounts, can accumulate enough in your body to become toxic. However, we can think of it more positively in terms of actions throughout our day that can collect into a habit. About 43% of our actions or behaviors are habitual - it is how we maintain the cognitive space to function as humans.

Most daily actions evaporate. Some accumulate. To pinpoint the ones that accumulate, and identify the accumulation as positive or negative can be a very enlightening exercise. James Clear writes in his very popular Atomic Habits that, “Every action you take is a vote for the type of person you wish to become. No single instance will transform your beliefs, but as the votes build up, so does the evidence of your new identity."

This accumulation of “votes” or actions can happen in our personal lives or our professional lives. The exercise below can help make them more intentional.

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STAND-UP EXERCISE

In a white-boarding tool, ask the team to identify daily actions that are serving them, ones that they could begin to accumulate. And then in a separate column ask which actions are not serving them, and perhaps are negatively accumulating. Leaving the responses open to personal and professional scenarios opens up talk about scheduling a day, or work/life balance, or some challenges of working remotely. This exercise works especially well in a format where team members can “up vote” or +1 other’s responses.

Negotiation Tactics

One of a product managers most used, but perhaps most underrated, skills is negotiation. Almost every conversation a product manager has can feel like a request that needs to be weighed and agreed upon in some fashion. While a product manager can (and should) say “no”, the way in which they get to the no, or verbalize the no, is all about negotiation. It is a key pillar of communication, and one that can affect speed, outcomes, and team morale.

Specific negotiations with a pessimistic developer, or an over-promising salesperson, or an impassioned stakeholder will be different. But there are core strategies that remain the same.

When we think about negotiations, we often think of them as positional - where each party stands in opposition and applies pressure in attempt to get the other to yield. This is most often seen in bargaining transactions, or when someone is talking about “holding a hard line.” However, the better approach is often principled negotiations, where all parties come together as a team to find the best outcome and maintain the relationship. The Department of Product wrote up an informative article that summarizes the findings of the Harvard Negotiation Project on principled negotiations well.

According to the study, there are 4 facets which make up principled negotiation:

1. People - Try to separate the people from the problem, by focusing on the real issue, not who brought it up. Then be sure to bring in empathy for the multiple perspectives involved, participation from those people, and resist the temptation to get emotional.

2. Interests - Understand the shared interests, which are common to all parties, and the divergent interests, where they disagree. Also keep in mind many interests can be traced back to security, wellbeing, sense of belonging, recognition, or control, and so try to address these root causes first.

3. Options - Generating options for an outcome should be separate from deciding, and no option is a bad one when you are just at the brainstorming phase. Then compare and contrast within your list.

4. Criteria - Attempt to use objective criteria wherever possible in your negotiation to move away from emotional influences. Search for criteria like fair market comparisons, professional standards, scientific judgement or raw data to analyze options.

A product manager even tackling one or two of these strategies in their daily interactions can rapidly move them toward more effective communication. Not every negotiation feels like intense conflict, it can simply be a question of priorities or slightly different goals. Negotiation isn’t inherently a good or bad thing, but getting to the best answer makes a difference for speed, morale, and outcomes. And, importantly, the best answer isn’t winning - it is a result that is good for all involved, takes the appropriate amount of time to get to, and preserves or even strengthens relationships.

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STAND-UP EXERCISE

Give a prompt to product managers to ask them about a negotiation conversation they had this week / sprint / cycle. Examples might include - an executive wanted a new feature added to an MVP; do we prioritize working through this technical debt or getting started on this new initiative; the designer wants more time to iterate and the engineers just want to get going; our lead candidate just got another offer for $10K over our budget; do I really need to attend this meeting or can I send another team member…

What went right? What went wrong? Using investigation of the four facets of principled negotiation, where could they have dug in deeper? Be sure to share yourself, as negotiation is not a once-and-done skill, but a learning path for all of us.

A following stand-up could come back to this topic and ask if anyone was able to use these techniques to find a desired or beneficial outcome.

BONUS:
The Prisoner’s Dilemma is a famous game theory problem that shows that single event negotiation is very different from multiple event negotiation. On any given product team, you’ll need to negotiate often, so it is best to stay focused on the long term relationship. Have your team play though this interactive game “The Evolution of Trust” to learn and enact the theory.